Microsoft Excel.

Top 5 Uses of Microsoft Excel

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Well, you may have been thinking of how Microsoft Excel can assist you in the office. I have compiled this article to assist you to understand how Microsoft Excel can be of help to you in your office environment.

Microsoft Excel, which is part of the Microsoft Office software collection, has many significant functions. It’s been used since very soon after the introduction of Microsoft computers. What’s more is that this software is compatible with Windows, Android, Mac OS, and cloud computing users. Here are some of the top 5 uses of Microsoft Excel in the office.

1. Accounting

Microsoft Excel has been designed by Microsoft to meet accounting needs. This includes budgeting, expenses tracking, loan calculators and financial reports.

Accounting refers to the process of recording comprehensive financial transactions for a particular business. The availability of numerous tools for calculation makes it an invaluable tool for accounting purposes in the office. It also has templates which makes the accounting processes much easier.

Job examples; auditors, accountants, forensic accountant, company secretary

2. Graphing

Refers to the use of graphs to represent statistical data. Data in Microsoft Excel Is usually organised in cells. These cells can be easily formatted and organised to represent data. This organised data can be used by various departments within the office to represent their statistical data in a visually appealing way. Since Excel has all the mathematical tools and graphs, this can be easily carried out in a cost-effective manner.

Job examples; architects, economist, an epidemiologist.

3. Data Organisation

Data from the various units in office are raw and consequently unorganised. Data kept includes employees’ details, inventories, and invoices. Dealing with raw and unorganised data is a challenge especially when you require the data to come up with some findings or observation. Microsoft Excel comes in to help you organise data in your office in a more organised and systematic manner. This organised data can be accessed and utilised easily. Furthermore, it can also be used to observe things like the rate of growth of the company.

Job examples: data officers, data analysts, data assistant, secretary.

4. Calculating

After using Excel for a while you will find out that it supports most mathematical calculations. From addition, multiplication, subtraction, division, average and even median, Excel has got you covered. You can, therefore, trust this software to cover all your calculation needs. Its organisation of data in cells also makes calculation easier. There are also different formulas available for use in Microsoft Excel. You can, therefore, customise Excel as your own calculator by bringing into the table your most used formulas.

Job examples: retail sales associate, accountant, mathematician, financial analyst, statistician

5. Managing Office Operations

Managing office transactions can be quite a headache sometimes. This is especially if the transactions are large. MS Excel helps you keep track of clients transactions, calendars appointments, plans, and schedules. Microsoft Excel can store this data in a well-tabulated manner, making your office work easier. What’s more is that you can also set Excel to remind you of the plans and schedules when their time comes. This assists you to easily manage time and avoid missing out on important events.

Job examples; company secretary, human resource manager, receptionist, office manager.